EVENT MANAGEMENT
The information in this guide is designed to assist event organisers.
Please note: this information was correct to the best of our knowledge when last updated on 31/03/2008. Any queries related to the content of this site should be directed to askelton@newcastle-racecourse.co.uk.
For further details contact Emma Gledhill (egledhill@newcastle-racecourse.co.uk) on 0191 236 2020.
Access
Newcastle Racecourse is located three miles north of Newcastle City Centre and is easily accessible by road, rail or air. Directions »
BY ROAD: follow brown and white tourist board signs bearing a horse and rider and the words “Gosforth Park” from A1, A19 and main approach roads to the city.
BY RAIL: Newcastle Central Station is 15 minutes by taxi from Newcastle Racecourse and is also linked to the Metro System. On racedays free buses run from Four Lane Ends and Regent Centre Metro Stations for 1 ½ hours before racing and 1 hour after.
BY AIR: Newcastle International Airport is ten minutes by taxi from Newcastle Racecourse. Helicopters may land at the course with prior permission from the Racecourse Management and Air Traffic Control.
Audio Visual Equipment
We are delighted to organise a quotation for any Audio Visual equipment required for your event. Organisers are permitted to use their own equipment.
Catering
See the Catering page.
Cleaning
A comprehensive cleaning service is included, however organisers must undertake to provide, at their own cost, disposal of waste generated by contractors and exhibitors.
Conference & Banqueting Facilities
There is an extensive range of conference and banqueting facilities available. Rooms should be booked through the racecourse office.
Dilapidations
It is the organiser’s responsibility to leave the premises as found and any damages will be charged for any damage which has occurred during their event.
Disabled Access and Facilities
Newcastle Racecourse offers disabled access for all visitors, including lifts, toilets, ramps and braille signage.
Fire Extinguishers
Fire extinguishers will be supplied at various marked fire points.
Fireworks
Any organiser wishing to use fireworks must seek prior permission from the events department as licenses may be required.
First Aid
The organiser is responsible for the provision of adequate first aid cover for any event.
Floor Plans
These are available from the events office and or can be viewed on the Floor Plans page.
Flowers
Should you have any floral requirements please ask the events office who will be pleased to provide contact details.
Furniture
There are a limited number of chairs and tables available for hire, additional supplies can be hired, please ask the events office for details.
Health and Safety
We have duties under the Health and Safety Act 1974 and our own Health and Safety guidelines to use our best endeavours to ensure that work carried out on our premises is done with proper regard to safety. It is therefore important that organisers, staff and sub-contractors working on the site carry out their work in a safe manner and comply with any safety requests.
Helicopters
There is a facility for landing a helicopter with prior permission from the racecourse management and air traffic control at Newcastle International Airport.
Hotel Accommodation
Newcastle Racecourse has agreed preferential rates with many local hotels; the events team would be pleased to assist you with any reservations.
Insurance
It is the organiser’s responsibility to ensure adequate insurance cover in respect of damage to Newcastle Racecourse facilities, and legal liabilities to employees and other third parties in connection with the event. Cover should not be for less than £10m.
Copies of insurance certificates must be given to the events team prior to the event.
Leisure Facilities
Parklands Golf Complex is located within High Gosforth Park Estate. This comprises 18-hole golf course, pitch & Putt, 45-bay floodlit driving range and extensive club house facilities.
Contact the events team for further information.
Marquees
Newcastle Racecourse is able to provide details of recommended marquee companies.
Outdoor Areas
Newcastle Racecourse boasts 812 acres of parkland, offering lawned and hard standing areas.
Photography and Publicity
Please ask the events team for recommended photographers and PR companies.
Radios
These may be hired from Newcastle Racecourse.
Security/Stewarding
All security arrangements must be agreed by Newcastle Racecourse and must involve our resident security company.
Signage
Several sign locations are available to organisers. Please discuss these with the events team and note that no signs or fly posting of any kind is permitted in other areas.
Taxis
Please contact the events team for details of recommended companies.
